Office relocation takes a lot of effort and preparation. Moving office can affect productivity and add costs to your business. But with the right planning and organisation moving your office can be achieved with as little interruption to your business as possible. It’s important to plan ahead and prepare staff to ensure the move goes smoothly with minimal interruption.
Let Your Staff and Clients Know
The first step when you’re moving office is to let your clients know. This is important because if a client decides to visit your old office unannounced and finds it empty they may not know if you’ve moved or if you’ve closed down. Make sure they know they are valued by telling in advance about your future move and how they can contact you during the move if necessary.
It’s also important to give as much notice as possible to your employees about your office relocation. If the relocation is close by this may not be an issue, however if you’re moving office outside of Perth your employees will need time to decide whether they will stay on or not.
Book a Removalist
The earlier you book your removalist the better. That way you are more likely to get the day that you prefer. It may be a good idea to list everything that you want moved to the new location so you can budget accordingly.
Before the relocation you may want to decide on the floor plan for the new office space. It will help the move run much more smoothly if you know where each desk and piece of furniture will go. Also making the removalists and staff aware of the floor plan will ensure that everyone knows what to do on moving day.
Getting together with your employees to discuss and plan the move will help everyone understand what is required from them. Assigning everyone clear responsibilities will prevent confusion and allow each team member to contribute with minimal stress.
This will require a team effort. Each staff member should label their items clearly to make distributing boxes at the new office easy. A number system might be more efficient rather than names. For example, assigning a number to each work station corresponding with the floor plan and using those numbers for the boxes, furniture and other items. This can also work for other areas such as the break room, filing spaces and reception.
Signs and a floor plan for the removalists will be a huge help. So that you don’t have to be there directing them on where to put things. You can use masking tape to show where desks and other furniture will go as well. Planning ahead and being organised will help the day run smoothly and prevent more disruption than necessary to your business.
Moving office in Perth doesn’t have to be as stressful as you think. With the proper planning and organisation, it can be done with minimal disruption to your business. Emmanuel Transport is highly experienced in moving offices and will ensure that your move runs smoothly and efficiently.