If you want to rejuvenate your business or improve your workplace, a change of scenery can be a crucial step for small businesses. Unfortunately, relocation can also impact your business activities far more than a larger sized company. The loss of productivity caused by disruption and the costs of relocation can combine to a significant expense, so preparation is vital to minimise your costs. So, here are some moving office Perth pro tips to help make moving office easier.
Plan Your New Office Space
Once you’ve secured your new premises, you should take a little time to consider how you want your new office space to function. Moving office is a great opportunity to adjust any space issues that are compromising productivity in your current location. So, plan out the most practical office arrangement, including where your IT station will be located and where you will place your storage areas and kitchen. This will help during the move as office furniture and boxes can be placed into the relevant areas, saving time to get back up and running.
Assess and Upgrade
Conduct an inventory of your current office and determine what furniture and equipment is needed to make your office operate better and what is surplus to requirements. Packing is a far more time consuming activity than the actual move, so if there is clutter in the storage area or racks of old computers you’ll never use again, now is the time to dump them.
If you’re considering upgrading to new equipment or furniture in your new office, you’ll need to think about how you can responsibly dispose of your existing items. You can arrange a pick up from your local council, or you may even find that they may be desirable on auction sites or Facebook listings. Just remember, that when you order your new equipment and furniture, it should be delivered directly to your new office address.
Keep Your Clients Happy
The main issue with moving office is an interruption of service for your clients, so you need to think about how you will keep all your customers happy. Notify your clients about your office move and let them know any potential impact, such as downtime. Explain there could be potential delays due to the move, but provide contact details and the new address information. Ideally, plan your relocation for Friday or over the weekend, to minimise any client inconvenience. In this scenario, you could be business as usual on Monday morning, and your clients won’t have even noticed a drop in service.
Notify All Contacts of Your Change of Address
Finally, it is important to notify all your contacts of your change of address. Arrange to forward your mail with your local post office, but you’ll also need to let your suppliers, insurer, bank and government agencies about the change. Remember, you’ll need to update your letterheads, invoice templates, business cards, and other office paperwork.
If you’re considering moving office, Perth based Emmanuel Transport is here to help. We are experts in office relocations, and you’ll find our team ready to answer any queries you may have to make moving office as painless as possible.